BHHE Annual Meeting

Aug 15, 2026

Board members present:  Ralph Kincheloe, Jeff Miller

Prior to call to order, members signed in, corrected emails and phone numbers, and received a copy of the BHHE financial statement and agenda. Initial in column if you agree to have all correspondence including billing sent to your email.

Meeting was called to order at 10:02 by Ralph Kincheloe

A summarization of the board’s accomplishments and hard work included fence replacement and entrance posts repaired.  There is still no idea who took out the north posts during the last incident.

A snapshot of last year includes the following: Roads have been graded, rolled, and sprayed. Speed bumps have been taken in and put back out.  Please straighten if they are crooked. Be bear aware. 

Election: There were 5 interest announcements properly received.  No election was necessary as there are only 5 seats and only 5 applied. The Board remains the same as last year.  Information on submitting interest is distributed mid-December with your association dues bill. All Members in good standing and who follow the process are considered.

Water report/Water system discussion: Water testing is performed Quarterly by Chris Waddoups.  We appreciate his help in this.  Water reports have shown no detectable nitrates or other problems.  Water is limited.  Our system functions well, however, we need to be prudent in our use. Outside watering is not advised. Water reporting standards have been changed. We are considered a Transient Non-community Water System (TNCWS). There are not many requirements for this but more information will be forthcoming regarding a QR code that will be posted on our BHHE website.  A gathering after the meeting will be held to explain how to fix well issues should they arise when a board member is not available.  The association is responsible for the main line, homeowners are responsible from the line to their homes.  It was requested that all homeowners mark their valves for others to be able to access if an emergency arises and valves need to be closed.  A copy of the association and where line/valves are located will be available upon request. The subdivision is only approved for 94 homes for water. Therefore, no more multi-homes on one lot will be approved.

Process when water flow slows or is non-existent  Check the pump and make sure it is pumping by the humming sound.  If no sound check the breaker switches including the one on the bottom of the panel on the right.  If resetting the breakers does not activate the pump call a board member). If the pump is running and still no water,. (drive around subdivision to determine if there is a water leak in or close to the road or coming from someone’s property (if it is on someone’s property call them immediately if you have their number otherwise call a board member) if you see a leak on the road call a board member. 

Financial report: See attached handout. We have had a good report on dues.  In 2024 our largest expense was the waterline break.  In 2025, our largest expense was the road repair.  In 2026, to date, the largest expense is the fence repair.  (Please make sure to replace the speed bumps and clear culverts to allow for water to flow down the side of the roads properly.  Water will damage the roads if proper drainage is not maintained.)

Weed suppression: Bryce Fowler from Fremont County Weed Control 208-624-7442 gave a presentation on options for weed control. Fall is the best time to control noxious weeds or bi-annual perennials.  A handout was provided for a list of weeds that the county/state consider noxious.  Backpack programs are available for individuals who wish to spray ($45/acre)  (Stephanie) Current pricing is $55 per acres (can bill in 1/2 acre segments) + the cost of herbicide. It would typically average $75 per acre (or ~ $38 per 1/2 acre). The cost may end up being even lower than that if a grant that they've had in previous years comes through again for 2026 or future.  It was suggested by a member of the HOA that the county be invited to spray the entire subdivision. The Board will look into this option. The cost may be covered by BHHE.

Island Park Sustainable Fire Community: https://islandparkfirecommunity.com

Architectural report/Building requirements:  We currently have approved four proposed buildings in construction or design.  Please remember to keep the board posted if you are not going to meet your agreed to construction period.  As a reminder the board has established building requirements.  These are posted on the Association blog.

 Maintenance of subdivision: (Ralph) 

·         If Garbage is outside, it must be in a bear proof garbage can. Coolers and garbage bags should not be left out. 

·         Private property is just that private.  We have several people going onto others lots to pick flowers, huckleberries, etc. This is not allowed without prior permission.

·         Remind all guests to ride snowmobiles, ATVs, etc. only on roads and their property. Vehicles are not allowed on other’s property. We had several people this year riding where they should not. We suggest that trailers be left at Valley View or Red Rock Pass Road.  Trailers do not fit well in our subdivision in the winter, nor do they handle the hills well and are frequently found blocking the roads. If you see problems, please contact police and homeowners.  

·         Should members or guests cause any damage to roads or other subdivision properties the owner will be billed for the damages.

·         All rentals should have a phone number posted on the door. Please encourage guests to observe quiet hours and move indoors between 10PM to 6AM.  Susie Hoeberecht suggested a list of property managers be available to contact if there is an issue with an STR guest.

·         Snow removal  - the board is considering retaining the same snow removal company as last year (Big Red)

·         New BHHE signs were provided by Scott & Sheila Heifort.  

Highway 20 Update:  The latest ITIP shows a projected build date of 2033 for the 4 lane passing and turn in-outs for the subdivision.  Funding for ITD projects was severely cut in the last legislative session.  It was requested that all members concerned with safety should contact ITD with suggestions (a separate bullet point list with ideas that members could use to put in their own words).

Discussion on Problems with rentals or Neighbors.  The idea was shared to have all management companies and owner phone numbers given to all so that issues may be addressed. We will be collecting this information and distributing it. We appreciate everyone working together to make this a nice neighborhood.

Henrys Fork Wildlife Alliance:  Allison, spokesperson, presented information on being Bear Aware.  Handouts for STR’s and Homeowners was available for homeowners to keep on hand for guests.  There are options for garbage (from bear resistant garbage containers to electric fencing). Info@HFWildlife.org

Lastly – please do not shoot within the subdivision.

Blog: bighornhillsestates.blogspot.com  Email: Board@bhhe.org

Meeting Adjourned.

 

BHHE Annual Meeting

July 26, 2025

Attendees: Arbon 1, Davenport 1, Hieberger 2, Heifort 1, Kinchloe 1, Mcintire 1, Miller 2, Nielson 3, Phillips 2, Rector 1, Rossi online 2, Waddoups 2, Cragun online 2, Simpson 4  Total lots represented 25

1.    Call to order: (Ralph)

Prior to call to order, members signed in, corrected emails and phone numbers, and received a copy of the BHHE financial statement and agenda. Initial in column if you agree to have all correspondence including billing sent to your email.

2.    Discuss Board Members and Their Contributions: (Ralph)

a.    Summarize the boards accomplishments and hard work. (Fence, water valve review)

3.    Snapshot of last year: (Ralph)

Roads have been graded, rolled, and sprayed. Speed bumps have been taken in and put back out.  Please straighten if they are crooked. Be bear aware. Recent water break on members property, it has been fixed. It was noted that the fix was paid for by the member.  Phillips commented on the need to report and fix water leaks immediately.

4.       Election: (Ralph) 7 interest announcements were properly received.  The voting was very tight this year. Thank you, Jeff Kadlec, for your service and welcome Ken Mancuso.  Information on submitting interest is distributed mid-December with your association dues bill. All Members in good standing and who follow the process are considered. New board is made up of Steve H, Chris M, Ralph H, Jeff M, Ken M.

5.     Water report/Water system discussion: (Jeff M.)  Water testing is performed Quarterly by Chris Waddoups.  We appreciate his help in this.  Water reports have shown no detectable nitrates or other problems.  Water is limited.  Our system functions well, however, we need to be prudent in our use. Outside watering is not advised. We are cabins in the mountains we do not need lawns.  Barry took exception with watering lawns and noted that he is a full time resident and needs a lawn but doesn’t water it much and at night.  Jeff noted that we understand his reasons and he was established before past boards stopped allowing lawns, However, the board has not and will not approve the establishment or watering of lawns.  We are a mountain community not a suburb. Jeff noted that the well pump was upgraded last year. Tryge noted that it would be nice to have a sensor in the tank that would notify people when the tank was too low.  This would potentially alert of a leak before the total tank is drained.  Would require wifi and other improvements.  We may want to look at the current float as well.

6.     Financial report: (Jeff M) See Handout. Jeff discussed various expenses and trends.  Finances look good.  We just received a $12K bill for the roads which is not reflected.  Discussed combining some bank accounts since there is no requirement to separate funds.  We also discussed the potential for raising rates and creating two classes empty lots and lots with homes. Karen suggested that we also make a class for renters.  We noted that this would not currently be possible given the current laws.

7.    Island Park Sustainable Fire Community (Jeff M)

https://islandparkfirecommunity.com/ Jeff Noted that the IPSFC also had a presentation on fire insurance issues in Island Park.  Here is the link. https://us02web.zoom.us/rec/share/I9BsI0JhUIk_BuyzmvvJ_4o0vGEtZducYrz3D6LhyHLgiF1EOfMvJz9dpcFdr_4k.eL8GSneGofvaqf2B?pwd=DPHxSOVeWFZMCOy4mAAAIAAAAPDJwOGW_uagNjKhQQ9yX4w0Uj5dKVnjUAKenRReDHUbAHrTytnnM-w4yEM3c3xvbDAwMDAwMQ

8.     Architectural report/Building requirements: (Jeff M)

We currently have approved four five proposed building in construction or design.  Please remember to keep the board posted if you are not going to meet your agreed to construction period.  As a reminder the board has established building requirements.  These are posted on the Association blog. It was noted that due to water issues, Ralph noted that the Association only has rights for 94 residences.  Hence, it is not likely that future projects with two homes will be approved. It is not fair for some to take two shares and others have none.  Chris W. said that we should change the covenants.  Jeff M. noted that it takes 80 approval to change and as an association we have not been able to agree on anything.  The fence being a current example. It was noted that our lawyer stated that our CCRs give the board a lot of deference in making building decisions.

9.    Maintenance of subdivision: (Ralph)

·         If Garbage is outside, it must be in a bear proof garbage can. Coolers and garbage bags should not be left out.

·         Private property is just that private.  We have several people going onto others lots to pick flowers, huckleberries, etc. This is not allowed without prior permission. Some of the renters were asked how they handle this.  Some post rules on the fridge, Others said the only thing that gets read are the instruction on how to get to the facility.  So important things need to be buried in this information.  A suggestion was made to upgrade and place more signage on the roads to control speed.

·         Remind all guests to ride snowmobiles, ATVs, etc. only on roads and their property. Vehicles are not allowed on other’s property. We had several people this year riding where they should not. We suggest that trailers be left at Valley View or Red Rock Pass Road.  Trailers do not fit well in our subdivision in the winter, nor do they handle the hills well and are frequently found blocking the roads. If you see problems, please contact police and homeowners. 

·         All rentals should have a phone number posted on the door. Please encourage guests to observe quite hours and move indoors 10PM to 6AM. It was noted some members have renters trying to get into their house late at night.  Renters must have legible addresses and information posted for the rental.

·         Snow removal Some people expressed concern on snow removal last year.  Jeff noted that it doesn’t matter who does it he has been stuck.  We live in the mountains with rough snow conditions. Also, last year three individuals were contacted only one person was willing to submit a bid. Last years company does not want to do it again. We need larger equipment because we have widened the roads. The Board will solicit bids for the coming year. Preferences were noted for Heath.

10.  Highway 20 Update (Ralph) Nothing new to report.

11.   Blog: bighornhillsestates.blogspot.com  Email: Board@bhhe.org Suggestion to relocate mailboxes at south Entrance like was done at the north entrance.  We need more renters to show up at HOA meetings, we need their input on rules.

12.   Adjourn:(Ralph)

BHHE Annual Meeting

July 20, 2024

1. Call to order: (Chris)
Prior to call to order, members signed in, corrected emails and phone numbers, and received a copy of the BHHE financial statement and agenda. Initial in column if you agree to have all correspondence
including billing sent to your email.

Board members present:

Chris Mehr

Ralph Kincheloe

Jeff Miller

Steve Heiberger (phone)

24 lots represented

2. Discuss Board Members and Their Contributions: (Chris)

Chris called the meeting to order and reviewed the agenda (included).  Special thanks was given to the board members for their work this past year; especially Jeff Miller for all of his help with everything and Tryge for his help with the water issues we had.  Steve worked on the ACC board.

3. Snapshot of last year: (Chris) Speed bumps have been taken in and put back out. Please straighten if they are crooked. Be bear aware. A water leak on Mountain View and Howard Creek was repaired in January.

1)  The well was replaced.  There were a few issues with the new well but it is now working - we kept the old as a spare/reserve in case there are any issues.

2)  A water leak on Mtn View was repaired - a valve had cracked.

3)  No repairs to the fence.

4. Election: (Chris) Only 5 interest announcements were properly received. Thank you Tryge for your service and welcome Jeff Kadlec. Information on submitting interest is distributed mid-December with your association dues bill. All Members in good standing and who follow the process are considered.

Chris Mehr, Ralph Kincheloe, Jeff Miller, Steve Heiberger and Jeff Kadlec.  Tryge Simpson decided not to run again.

5.  Water report/Water system discussion: (Chris W.) Water testing is performed Quarterly by Chris
Waddoups. We appreciate his help in this. Water reports have shown no detectable nitrates or other
problems.

6.  Financial report: (Jeff M)  Handout was provided.

We are in good shape (report is through 6/30/24 so not all expenses are reported).  Money has been spent on gravel and some materials for fencing. May look into grading and recrowning the roads and adding mag chloride. Discussion was had as to why the balances are kept.  At some point, all of the water lines will need replaced - the last estimate was approximately $1 million.  The board will discuss the possibility of raising dues $50 per year per lot to avoid special

assessments when the time comes to replace the water lines.  We have some of the least expensive dues in the Island Park area.  It was pointed out that the board should be spending some money on projects.  The board will discuss priorities (road, fence, water lines).  Regarding road repairs, Ray Pierce and Gary Cooper may be contacted for bids. There was a question presented about increasing dues for STR’s as it seems there is more wear and tear due to higher

use.  That idea was disputed as being against Idaho law.

7. Island Park Sustainable Fire Community (Jeff M) https://islandparkfirecommunity.com/

8.  Architectural report/Building requirements: (Chris M)
We currently have approved one proposed building in construction or design. Please remember to
keep the board posted if you are not going to meet your agreed to construction period. As a reminder
the board has established building requirements. These are posted on the Association blog.

There have been no new building request submitted this year. The ACC has tried to keep all buildings to a harmonious standard.

9. Maintenance of subdivision: (Ralph)If Garbage is outside, it must be in a bear proof garbage can. Coolers and garbage bags should not be left out. Remind all guests and owners to ride snowmobiles only on roads and their property. Snowmobiles are not allowed on other’s property. We had several people this year riding where they should not. We suggest that trailers be left at Valley View or Red Rock Pass Road. Trailers do not fit well in our subdivision in the winter, nor do they handle the hills well and are frequently found blocking the roads. If you see problems, please contact police and homeowners. All rentals should have a phone number posted on the door. Please encourage guests to observe quite hours and move indoors 10PM to 6AM.  

Please relay all of these to your guests and encourage everyone to be respectful of others for everyone’s enjoyment of the area.

Garbage - please don’t leave any garbage outside.  Use bear proof containers.  Bears have been spotted in the subdivision are recently as the morning of the meeting.

Sleds - keep to the roads / don’t trespass unless you have prior permission

Trailers - not allowed in the subdivision in the winter.  Please contact Valley View or Red Rock to make arrangements to use their property for storage.  

NO SHOOTING OR FIREWORKS ALLOWED WITHIN THE SUBDIVISION.  If you see something, text or call (208) 918-5701 & provide the following information:  Lot # or address within the BHHE subdivision (this is an employee of Chris M’s). Do not confront - you may also contact the Sheriff’s Department.

 10. Highway 20 Update (Ralph)

ITIP is open until 7/31/24 for comments.  Targhee Pass Project is still listed but has been put out to 2029.  Rumor has it that ITD does not have the funding at this time.  It was suggested that the board submit comment to ITD to add a no passing zone and drop the speed limit to 45 in front of the subdivision. https://itd.idaho.gov/news/idaho-transportation- department-seeks-feedback-on-draft-seven-year-transportation-plan-5/ to submit your own comments.

 11. Other (Chris)

The board has been advised by a lawyer to keep the ACC board to board members only.  There is a discrepancy between the by-laws and the covenants as to who the board members should be.  The ACC makes recommendation to the board.  Neighbors are notified and asked for input.  The buildings must be harmonious to the architecture of the area.  The board makes the final decision. 

Noxious weeds. Thistle is abundant this year.  The county will spray for a reasonable amount ($35/acre). Spraying now and again in the fall will help keep weeds down for several years.  208-624-7442 (Fremont County Weed Control) for more information or to report a sighting

12.  Blog: bighornhillsestates.blogspot.com  Email: Board@bhhe.org

13. Work projects: Fix top two rails on existing fence and stain entrance posts.

The work project was cancelled due to rain. The Board decided to hire some individuals to repair only the seriously damaged areas.

14.  Adjourn:(Chris)

Meeting adjourned.

FYI: The board met after the general meeting to elect officers. The full new board was in attendance
with Steve on the phone. The Officers are as follows:

President Chris Mehr *

Vice Pres. Ralph Kincheloe

Secretary Steve Heiberger *

Treasurer Jeff Miller *

Member Jeff Kadlec

Elected to ACC *

 Annual HOA Meeting 7/29/2023

10:05 a.m.

Chris M brought the meeting to order

Chris noted contributions from the board:  Jeff Miller, Tryge Simpson, Jeff Kadlec, Ralph Kincheloe; and Chris Mehr

Snow removal was done well.  He thanked the board members and Jeff Miller for handling paperwork and financials as well as meetings.  Jeff Kadlec has been chair of ACC board.  Ralph Kincheloe has taken minutes and handled ITD updates.  Tryge Simpson has handled the fence issue.

Election - 6 people ran for 5 spots.  Steve Heiberger was not able to attend - he is in Montana fighting fires.  He replaced Jeff Kadlec.

Speed Bumps  if you see the speed bumps have moved, please stop to straighten them out (we usually only have 1 nail in each.)

Bear activity - last year was one black bear; this year has been a grizzly with a cub

Water report - replaced the pump last year but it did not have enough pressure.  Old pump was reinstalled for now and the new one will be rebuilt.  We are waiting for them to replace the old pump.  We paid a down payment but still $8-9000 left to pay. ( The pump has since been replaced and is working well.)

Water testing - we are the first users in our subdivision.  Chris Waddoups tests quarterly - we have never had any issues.

Financial - Dues are $35k/year for income;  $6k has come from new builds.  $2k is refundable roads.

Jeff M put money in a CD per Jeff K’s recommendation.  It has generated approximately $1500 for 2022-2023.  $15-$20k is spent per year on HOA expenses.

(Question was asked about the legal issues)

Thanks to Kristy Wachs who counted the votes (both email and mailed).

Fencing - Tryge S

Fence is in terrible shape.  Current type is always being repaired; has suggestion for jack fence at $14’ for 2200’ for approximately $32k.  Discussed the community helping tear down the old fence and utilizing the wood.  We have discussed tress but it blocks views and there is concern about road salt killing the trees.  There is concern that a lack of a fence will invite others to trespass.  A jack fence is movable.  

Dues - Chris M mentioned increasing dues by $50/year.

We have $185k in savings - we can use it for expenses such as the fence or taking care of the water system  that is ancient and may need replaced.  Jeff M mentioned sending an email to all members and asking for ideas on fencing and trees.

Fire - there is a group in IP that will come around and asses your home and do risk assessments and give ideas to make your home more fire resistant.  

Free slash pick up but must be cut to a certain size and be piled next to the road for easy pickup.

Architecture - there are 4 projects going on now.  If you have questions, send them to the board email.  The blog also has information available.  

12 months are allowed to build.  The board allows for one extension of 6 months.  Be on time with any requests and they must  be written.  

Construction trash needs to be picked up!  It was recommended that the board require dumpsters for construction, as well as  stringing property lines so construction crews know boundaries to respect property.

Maintenance - front posts need to be restained.

Garbage - keep inside or use bear proof containers.

Don’t trespass - stay on roads (snowmobiles and atv’s)

Snow - Let guests know of conditions and accessibility.  Encourage other options - parking may be available at Valley View or Red Rock Road.

Roger - had snow removal concerns with the added traffic.  May need to remind snowblower to keep driveways open.  Use posts to let snowblower where edge of driveways are.  There was a question regarding snow removal in the future and if we need to have it hauled off.

ITD - highway 20 meetings upcoming in August.  

Watch the blogspot for email.  

Jeff Miller closed the meeting. 

July 23, 2022 BIGHORN HILLS ESTATES ANNUAL MEETING

 

The meeting was called to order by Ralph Kincheloe at 10:00 a.m.

 

It was noted that anyone not in attendance can sign up for notification via email.

 

Board members in attendance: Ralph Kincheloe, Jeff Kadlec, Jeff Miller, Kristy Wachs.

1.       Ralph - Freeze up on Mountain View- was found to be caused by a closed valve.  However, the freezing was not hard enough to break the pipes as first thought.

2.       Ralph - Kristy Wachs has stepped down from the board. Tryge Simpson was the only member to submit a resume so by default he replaced Kristy.

3.       Ralph - Re the lawsuit - the HUD complaint was dismissed against the board. The board has settled with Mr. Evans.  Mr. Evans asked that the terms not be disclosed. The board is working with the insurance company to see if they will cover some of the costs of the litigation.

4.       Jeff K - updated the members regarding the replacement of the pump for the well. He could only get a response from one company. They bid $9700. The useful life of 7-10 years. We will refurbish and keep the old for standby. It has the same GPM. The bid includes the new panel and all of the components. They will notify residents via email. It will take a day to complete the changeover. (As a follow-on and additional bid was collected which was lower from the original pump placement company.  We have put a down payment on the pump and are waiting for delivery. Replacement may be this fall, end of October.)

5.       Jeff M - reviewed the financials. Everything looks good. The biggest expense was the water break. The road has been replaced for the whole section on Howard Creek within recent years. We have funds available for repairs as necessary. Association holdings are increasing in total.

6.       Jeff K - reported on the number of projects/builds in the subdivision as 4. He asked that everyone remember the Board must approve all construction and major changes prior to any start of construction.  Please stay in communication with the board regarding setbacks, and water installation.  Also, if you are building and will not meet your agreed to deadline, please contact the board before this date to avoid the construction delay penalties agreed to.

7.       Kristy - Garbage cans - need to be bear proof and grills need to be off porches, no coolers outside. There have been siting’s of bears a few miles away - be responsible; it’s not the bear’s job. Snow machines - are not allowed of the roads unless the property owner has given permission.  It is totally inappropriate to ride on other members property without their prior approval. We’ve had complaints of trespassers again. Keep trailers at Valley View and/or Red Rock Pass Road. May be able to park across from Valley View for 1-2 days. There was some discussion that some snowmobiles may be coming in from outside the subdivision. Please ask the owner before parking in their driveway - it’s all about communication and respecting other members rights.

8.       Blog: bighornhillsestates.blogspot.com. Email: board@bhhe.org

9.       Susie H - discussed weed spraying for noxious weeds. The county will spray and pay for labor, we must pay for poison. Kristy paid for this last year our of her own pocket. She also asked if it was possible to consolidate signs at the entrances for a cleaner look. Suggestions included one for Recreation and No Access to Two Top.  The board noted that they would take this under advisement.

10.   Tryge - brought up tearing down the fence and organizing a donation campaign to purchase trees to replace the fence along Howard Creek. Many thought this was a good idea then there was a discussion on ITDs widening the road and where the placement of the trees would be so that they do not get killed by snowplows and salt.

11.   Ralph - brought up ITD’s plans for a passing lane with turning lanes in to our subdivision. A passing lane will add noise. Discussion was held regarding a barrier, i.e., trees (salt from the road treatment may kill them). There may be an ordinance grant that we could apply for regarding a barrier. With a passing lane and turning lanes in front of our subdivision, there could be a greater chance that someone will get hurt. Write your county commissioners and your D31 representatives.  The attached are the emails of these representatives and a draft thought for your use and expansion.

The meeting was adjourned. 

 

2021 BHHE Annual Meeting

 

BHHE Annual Meeting

July 24, 2021

10:08-11:40

1.       Call to order: Prior to call to order, members signed in, corrected emails and phone numbers, and received a copy of the BHHE financial statement and agenda. Chris Mehr welcomed everyone and thanked them for coming. He introduced the board. He also announced that this meeting is being recorded on Zoom and the recording will be available after the meeting. He reviewed the agenda for the meeting. No work day will be held today.

 

2.       Snapshot of last year: Chris discussed what the board has accomplished this year. We replaced the entire water line on Howard Creek. Two bids were obtained. Jeff Miller and Tryge Simpson helped with the bid process. The final cost was $24,700. The board hopes to continue to replace one section of water pipe at a time as need arises. The board worked with some members to resolve issues with building completion. Chris thanked Tryge for working with the board and completing his outside improvements. The board plans to replace the well pump this next year. Chris thanked Chris Waddops for his work on the water committee and for testing the water each Quarter. Our water continues to be good. Thanks to Tryge and Chris Waddops for their work with water issues in the winter. Thanks to Jeff for all his hard work as a board member. Thanks to Kelly for attending every board meeting and for all her hard work. She has made decisions that she thinks is in the best interest of the subdivision. Thanks to Ken Jensen for his work on the board and architectural committee.

 

3.       Election: Chris Waddops explained his involvement in counting the ballots. He announced the results of the election. Barry Bean asked who collected and counted the ballots. Jeff announced we received 405 votes out of 500. Barry felt Jeff Miller should never have seen the ballots. Chris announced all ballots will be made available for members to review. Barry felt an independent third party should have received the ballots and counted them. He feels the board should not have seen the ballots. Barry’s suggestion will be taken under consideration by the new board. Chris reiterated that the ballots will be made available for members to review. Chris reminded everyone that the board is a volunteer board. Jeff stated we had the ballots come to him since he is the person who collects the money and his address is the one that everyone sends correspondence to and does this in an effort to reduce association costs. Chris Waddoups stated that many years ago (when he was a board member) the votes were sent to an independent company.

Candidates:  Chris Mehr, Jeff Miller, Kristy Wachs, Jeff Kadlec, Ralph Kincheloe, Sue Bean

Term expired / not seeking reelection:  Kelly Krugan, Ken Jensen

Elected:  Chris Mehr, Jeff Miller, Kristy Wachs, Jeff Kadlec, Ralph Kincheloe

 

4.       Lawsuit and legal costs: Chris discussed the pending lawsuit. He explained our attorney has instructed us to not discuss certain aspect of the lawsuit. Chris read a statement prepared by Scott Smith. The Bighorn Hills Estates Homeowners Association is tasked with enforcing the subdivision’s covenants, conditions & restrictions. It is the opinion of the board of directors that Don Evans has violated by the CC&Rs by constructing a detached garage at 4231 Bighorn Lane without approval from the board of directors. This lot is owned by his company Bighorn Cabin Rentals LLC. The HOA made every attempt to resolve this dispute with Don. In February 2021, Don apologized and offered to settle this matter by paying $15,000 to the HOA. In response, the HOA offered to settle the matter for $20,000. The payment would have been used for HOA expenses associated with maintaining the subdivision’s water system and roads. By all indications at the time, the board of directors expected this small difference between the offers to be easily bridged and the matter to be amicably resolved in short order. However, instead of finalizing a settlement and putting this matter to rest, Don cut off communications with the HOA and filed a complaint with the U.S. Department of Housing and Urban Development, claiming that the board of directors had discriminated against his children by not allowing the construction of his unapproved detached garage. The HOA submitted an Answer denying any such discrimination. The U.S. Department of Housing and Urban Development is currently investigating Don’s discrimination claim, which the board of directors believes is baseless.

        Because Don has refused to discuss an amicable resolution of this matter and has continued to build his unapproved detached garage, the HOA filed a lawsuit in state court on June 3, 2021, seeking to prevent the construction of the unapproved detached garage. The lawsuit was filed against Don’s company, Bighorn Cabin Rentals LLC, as the lot owner. On June 21, 2021, an Answer was filed in the state court lawsuit. Copies of the HUD complaint and answer and copies of the state court complaint and answer are maintained in the records of the HOA. Copies are available upon request by any member.

        The HOA has retained separate legal counsel for the defense of the HUD complaint and for the prosecution of the state court lawsuit. The legal fees associated with the HUD complaint are currently being covered by the HOA’s insurance company. The legal fees associated with the state court lawsuit are being paid by the HOA. To date, the HOA has paid approximately $13,000 in legal fees associated with the state court lawsuit. Records of legal fee expenditures are maintained by the HOA and are available upon request by any member.

        Because of the pending HUD investigation and state court lawsuit, no further comment will be made at this time with respect to either matter.

 

5.       Water report/Water system discussion: Jeff explained the process Chris Waddoups goes through for testing our water. We appreciate Chris Waddoups’s efforts. Jeff reviewed the work done on Howard Creek and why we are considering replacing the well pump. Jeff discussed the difficulty with getting a bid on the pump and the replacement. The bids run from $6,000 to $9,000. Connie Kinchloe asked how many of the water lines have been replaced. Jeff explained most long sections have not been replaced. We have made smaller repairs. Tryge explained the pump we have is really efficient. It was monitored last year and the pump only was on about 90 minutes per day. He feels getting the same pump would be beneficial. He would like to consider a different float system to help the pump not run as much. It was asked if we have sufficient water for all the new building. Jeff explained the water system was designed for a max of 99 buildings. We have had  engineers look at the system and we have received conflicting opinions. Chris Waddoups stated he checks to see how often the pump turns on. On a busy day it has been turning on for 90 minutes 4 to 5 times per day. Previous years it only turned on once or twice per day. Roger Cragun explained the water system was designed in 1974 to conform to the Idaho DEQ (1974) and the design parameter is for four person homes with 120 gallons per person.

 

6.       Financial report/Audit results: Jeff discussed the financial audit we had completed this year. He read the findings. All audited items matched and no discrepancies were found. Tax forms were also reviewed. The audit was approximately $300. Jeff discussed our financial situation. He won a $500 energy credit for BHHE at Fall River’s annual meeting. Jeff explained that the board has the authority to spend association funds and if members want to buy items for the association they need to get it approved by the board before purchasing any items. Jeff explained revenue and expenditures. Water and road deposits were explained. Snow removal and water samples costs explained. Chris Waddoups asked if the $13,000 for the lawsuit has been paid yet. He is concerned about the total amount of a lawsuit. Chris Mehr explained that we cannot determine the cost of a lawsuit. The board is trying to make sure all members are following the CCRs. Chris explained the new board will vote whether to continue the lawsuit. Don Evans stated, in his opinion, the lawsuit will be about $100,000 for each side. Jeff stated that the association lawyer stated $30-$40K.  Lynn Arbon stated she doesn’t know the CCRs well but it appears to her that if someone wants to build now they can build small or large. She asked what the CCRs state. The CCRs were discussed. Several members commented. Chris reiterated the board is responsible for making all decisions for the development. Tryge stated that he helps everyone in the development more than they know. He requested that we settle with Don. Chris read from the attorney’s statement again. Rewriting the CCRs was discussed. Rand stated that if the CCRs are rewritten the new CCRs would only pertain to new lots. Jeff discussed the parking of trailers in the winter. Bear at Henry’s Lake Station will allow snowmobile trailer parking at his place. Please contact Bear at 208.558.7166.

 

7.       Architectural report/Building requirements: Kelly stated there is a new form for building approvals. The form is available on the BHHE blog. (bighornhillsestates.blogspot.com)

 

8.       Maintenance of subdivision: Kelly discussed the use of bear proof garbage cans. Tryge stated a sow and cubs are here and have been seen this spring. Barry Bean stated the bears did try to get into his garbage cans but were unsuccessful. Coolers and garbage bags should not be left out. Remind all guests to ride snowmobiles only on roads and their property. Snowmobiles are not allowed on other’s property. Oswalds asked if the board can make a list of homeowners and phone numbers available so people know who to contact if necessary. Connie Kinchloe stated we do have a Nextdoor account setup and new owners can be added. Contact Connie. Chris stated anyone can call the board if needed. Barry Bean stated all rentals have a phone number posted on the door. Tryge stated he is here all the time and anyone can contact him at 208-270-7591.

 

9.       Island Park Sustainable Fire Community: August 4^th at 10:00 there will be a presentation. Slash can be put by the side of the road to be picked up. Call 208-680-6852 or visit their website.  They also have grants available. Kristy called Fremont County Weed Control about spraying for thistle. They should be here within the next two weeks to spray. BHHE is responsible for the cost of the chemical.

 

10.   BHHE signs: New signs at the entrances was proposed last year. Ralph and Connie were the only ones to send in money. It has been returned to them. No signs will be purchased.

 

11.   Questions: Don Furu asked how often the board meets and if members can observe the meetings. Chris responded the board meets as often as needed. The board was sending out minutes to meetings at the beginning of last year but were threatened to be sued by some members. The new board will vote on this issue. Don Furu stated the board is his representative and he has the right to hear what is being discussed. Chris explained that this is a volunteer board and has been threatened with lawsuits and even death. Don does not want a copy of the minutes—he wants to attend the meetings. He does not want to be shut out. The new board will take this under advisement. Barry Bean suggested part of the meeting be open to everyone but executive decisions be discussed without other members. Tryge stated he is on many boards. He has found that with open meetings other members will shut down the members who are making threats. Chris stated our subdivision is growing. We have some members who are confrontational. The board has been threatened continually. Lynn Arbon thanked Kristy for mowing, the board for everything they put up with, whoever put up the speedbumps (Jeff Miller & Chris Waddoups), and for members who turn off their lights at night so she can see the stars. Barry Bean said he has storage space for the speed bumps in his garage. Ralph Kinchloe updated everyone on the Highway 20 Project. He is recommending the passing lanes be installed after BHHE so we don’t have to try to exit BHHE within the passing lanes. It was asked if anyone is interested in lowering the speed limit. Ralph and Connie stated that has been requested.

 

12.   Blog: bighornhillsestates.blogspot.com  Email: Board@bhhe.org

 

13.   Work projects: No work projects at this time.

 

14.   Adjourn: Chris adjourned the meeting 11:40.